Essential Datasheet

TTEE
NATIONAL COUNCIL FOR TEACHER EDUCATION


JAIPUR

ESSENTIAL DATA SHEET TO BE SUBMITTED BY THE INSTIUTION AS PER PROVISIONS OF CLAUSE 7(4) OF THE NCTE REGUALTIONS, 2009 DULY SWORN BEFORE THE  NOTARY PUBLIC/ADM/SDM OR FIRST CLASS MAGISTRAGE

  1. INFORMATION REGARDING MANAGEMENT OF THE INSTITUTION  AND DETAILS OF THE EXISTING & PROPOSED COURSES.

 

(b) In case of the proposed new institution:-

The     Management    namely Shri M S Shaikshik Evan Kishshi Vikas Samiti                            is   a society  which is proposing to run teacher training institution namely Shri Megh Singh College, Abidgarh, Agra under   self financed  institution.

The management of the institution has authorized Shri Jagvir Singh Tomar, Chairman  (Name & designation) vide society resolution/order No.17   dt.11/07/2010   (copy enclosed Annexure-01) to make an application to the NRC, NCTE for grant of recognition of D.El.Ed. (course) with an  intake of 50 Seats under self finance scheme   and all concerned have read all the provisions of the NCTE Act, Rules & Regulations. The application of the institution has been submitted as per the provisions of the NCTE Regulation, 2009.

The latest list of members of the society duly endorsed by the concerned Registrars of the Society  with their designation are annexed as per Annexure-02
The institution is having a  Managing Committee as per provisions  of the NCTE Regulations, 2009 and the Managing Committee is consisting of the following:-

  1. Shri Jagvir Singh Tomar                                         Chairman
  2. Dr.Prem Singh                                                           Vice-Chairman
  3. Dr Ramesh Chandra  Jadon                                  Secretary
  4. Smt .Urmila Devi                                                     Joint-Secretary
  5. Shri Satyvir Singh Tomar                                       Treasurer
  6.  Smt. Nirmla Devi                                                    Member
  7. Smt. Vinay Jadon                                                     Member
  8. The following details are required to be filled in by the Management of the Institutions running or proposing to run teacher education programme as per provisions of the NCTE Act, Rules & Regulations.

As per the certificate submitted by the society, it has been established and operated by ‘not for profit’ registered under the appropriate laws. The same has been registered vide Registrar of Societies vide Regd.   No. Ag47866 dated  04/10/2008(copy of certificate to this effect be enclosed Annexure-03).
Also in case the institution is a minority institution, the same is required to submit a certificate from the concerned State Govt/Central Govt. authority competent to issue the Minority Status Certificate with the following details:-

  1.  Name and address of the minority status issuing authority:

N.A.

  1. Order No. N.A.  date  ___________________________
  1. That the society/trust is having PAN Card No.                                    (Copy enclosed Annexure-04).

 

  1. That the institution  is having the website No.  meghsinghcollege.com The institution undertake that the same has been developed as per clause 7 (10) of the NCTE Regulation, 2009. The same is reproduced below:-

All the applicant  institution shall launch their own website with hyperlink to National Council for Teacher Education and corresponding Regional Office website soon after the receipt of the letter of intent from the Regional Committee, as provided under sub-regulation (9) covering, inter alia, the details of the institution, its location, name of the course applied for with intake, availability of physical infrastructure such as land, building, office, classrooms, and other facilities or amenities, instructional facilities such as laboratory, library etc. and the particulars of their proposed teaching faculty with photograph and the particulars of their proposed teaching faculty with photograph and non-teaching staff etc. with photographs, permanent account number or unique identity number of the teacher educators, whenever issued by National Council for Teacher Education, for information of all concerned. The information with regard to the following shall also be made available on the website:-

  1. Sanctioned programmes along with annual intake in the institution;
  2. Name of faculty and staff in full as mentioned in school certificate along with their qualifications, scale of pay and photograph;
  3. Name of faculty members who left or joined during the last quarter;
  4. Names of students admitted during the current session along with qualification, percentage of marks in the qualifying examination and in the entrance test, if any, date of admission, etc.;
  5. Fee charged from students;
  6. Available infrastructural facilities;
  7. Facilities added during the last quarter;
  8. Number of books in the library, journals subscribed to and additions, if any, in the last quarter;
  9. The institution shall be free to post additional relevant information, if it so desires.
  10. Any wrong or incomplete information on website shall render the institution liable for withdrawal of recognition.    
  1.   General  Information  relating to Infrastructural & Instructional facilities created by the institution to be filled in by all existing & proposed teacher education institutions

 

  1. That the Management of the  institution has displayed a copy of the affidavit as prescribed under clause 8(8) of the NCTE Regulations, 2009 on its official website meghsinghcollege.com.     The management is aware that in case the contents of the affidavit are found to be incorrect or false, the society or trust or the   institution concerned shall be liable for civil and criminal action under the relevant provisions of the Indian Penal Code and other relevant laws, and shall also be liable for withdrawal of recognition by the Regional Committee concerned as per clause 8(9) of the NCTE Regulations, 2009.

(Yes)

  1. That the Institution is having required  land in the name / favour of Shri Megh Singh College, Abidgarh, Agra Institute vide ZILD No. 5492 Page 121/136 S.No 3506 Sale deed dt.29/03/2010 executed by Sub-Registrar  and duly registered in the office of Registrar/Sub-Registrar Tehasil- Etmadpur,Agra  and actual location of the land is Mouza -Puiya, Abidgarh, Hathras Road Tehasil- Etmadpur. District - Agra Annexure-05

 
(Yes)

  1. That the Institution has got   the mutation of the land  done by the competent land and revenue authority vide order No  .  dt.______________________(copy enclosed Annexure-06).

(Yes).

  1. That the land as per land documents and affidavit is in a single well demarcated piece of land

       (Yes).
                       

  1.  That the permission of the competent authority to use the land exclusively for teacher education purposes has been obtained by the society/Institution from the office of    Dy. Collector(Consolidation ), Agra vide   letter/order . Dt 26/05/2010  (copy enclosed Annexure-07)]
  2. That the institution has got the conversion of the land use done from the competent authority.  A  Notarized   Copy of conversion/change of land use certificate (CLU) for Plot No.520/Khata/khesra No.1664 and area   31260 Sqm     as per the affidavit and land documents registered by  Sub-Registrar Etmadpur, Dt. 29/03/2010 is enclosed Annexure-08. The institution undertake that the issuing authority who issued the CLU i.e. SDM- Etmadpur, Agra is empowered by the State Govt. for issuance of CLU under the rule/clause of the State Govt. Act namely U.P. land Act 1950 Rule 143 .
  3. That the institution undertake that the land and permanent building are at the same place as per provisions of the NCTE Act, Rules & Regulations. The building plan has been approved by Block Pramukh, Khetra Panchayat, Khandoli and Countersigned byJ.E.,R.E.S.Agra  for   Plot   No. 520  ./Khata/khasra No. 664  reflecting total land area 31260 Sqm   Total Built up area is. 2195 Sqm      The address/khasta/khasra/plot no. are matching with the   Regd. Land documents, CLU, Mutation Certificate etc. as submitted by the institution to the NRC, NCTE and there is not at all any variation whatsoever in the land & building documents.  Thus the same are elaborated as under:-

 

Sl. No.

Details regarding land & building documents  

Land area/built up area as mentioned in the land & building documents, as applications as per provisions of the NCTE Act, Rules & Regulations

1.

Name,  Address/Khata/Khasra/Plot No. as per the Regd.  land documents 
Name:
Shri Megh Singh College,
Address
Abidgarh,, Agra

Land area
(in sq. meter) 31260 Sqm   Built up area
(in sq. meter)__________
(if shown in the land documents)

2.

Name,  Address/Khata/ Khasra/Plot No. as per the Conversion of the Land Use Certificate
Name:
Shri Megh Singh College,
Address
Abidgarh, Hathras Road, Agra

Land area
(in sq. meter) 31260 Sqm  

3.

Name,  Address/Khata/Khasra/Plot No. as per the approved building plan
Name:
Shri Megh Singh College,
Address
Abidgarh, Hathras Road ,Agra

Land area
(in sq. meter) 31260 Sqm  
Built up area
(in sq. meter) .  __________   

4.

Name,  Address/Khata/Khasra/Plot No. as per the building completion certificate
Name:
Shri Megh Singh College,
Address
Abidgarh, Hathras Road , Agra

Land area
(in sq. meter) 31260 Sqm  
Built up area
(in sq. meter) 2195 Sqm      

Note

  1. If the land area is shown in the land/building documents in different measurements i.e. bigha/hectare/acre etc. the same should be converted into sq.meter and reflected in the above statement.

 

  1. Infrastructure facilities :

 

The institution has created the infrastructure facilities as per the infrastructure details given below which is also shown in the  building plan approved by Block Pramukh, Khetra Panchayat, Khandoli on 03/09/2010Counter signed by byJ.E.,R.E.S.Agra  for plot no. 520 khasra No. 664  and indicating total  area 31260 Sqm   and built up  area  2195 Sqm  The Building plan has been approved by the competent authority.

 

Infrastructure details of the proposed Teacher education programme (pl. ensure that the dimensions of classrooms, laboratories, library, multipurpose hall, floor wise area, total area etc are properly indicated in the approved building plan as per provisions of the NCTE Regulation, 2009:
Total land area earmarked for the proposed teacher training programme. 31260 Sqm
Total built up area 2195 Sqm
Infrastructure details as per provisions of the NCTE Regulations, 2009 (the institution is required to fill up the information as per the applicability of the NCTE Regulations 2009 and norms & standards there under:-
1. Class Room No. (i) 900. Sq.ft. each
(ii) 900. Sq.ft. each
2. Multipurpose Hall (i) 2250 Sq.ft. each
3. Library-cum-Reading room (i) 1250 Sq.ft. each
4. ICT Resource Centre (i) 900 Sq.ft. each
5. Psychology Resource Centre (i) 900 Sq.ft. each
6. Art and Craft Resource Centre (i) 900 Sq.ft. each
7. Health and Physical Education Resource Centre (i) 900 Sq.ft. each
8. Science and Mathematics Resource Centre (i) 900 Sq.ft. each
9. Principal’s office (i) 450 Sq.ft. each
10. Staff Room (i) 700 Sq.ft. each
11. Administrative Office (i) 450 Sq.ft. each
12. Girl’s Common Room (i) 450 Sq.ft. each
13. Seminar Room (i) 900 Sq.ft. each
14. Canteen (i) 450 Sq.ft. each
15. Separate Toilet Facility for Boys and Girls (i) 450 Sq.ft. each
16. Parking Space (i) 2500 Sq.ft. each
17. Store Room (two) (i) 450Sq.ft. each
(ii) 450 Sq.ft. each
18. Multi Purpose Play Field (i) 4000Sq.ft. each
19. Open space for additional accommodation 700Sqm.
20. Total Build up area in the Building 14550 Sq.ft.
21. Provision of Hostel if any yes/no
Residential/non-residential


Infrastructure details of the existing Teacher education programme, if any (in the case of the existing teacher education institution) (pl. ensure that the dimensions of classrooms, laboratories, library, multipurpose hall, floor wise area, total area etc are properly indicated in the approved building plan as per provisions of the NCTE Regulation, 2009:

Course wise details to be filled in by the institution N.A.
Name & address of the existing teacher education institution : __________________________________________________________________________
Course: __________________________________________________________________________
Inake:_____________________________________________________________________
No. & Date of NRC Recognition order___________________________________________

 

 

 

 

 

Total land area earmarked for the proposed teacher training programme. .................. Sqm
Total built up area .................. Sqm
Infrastructure details as per provisions of the NCTE Regulations, 2009 (the institution is required to fill up the information as per the applicability of the NCTE Regulations 2009 and norms & standards there under:-
1. Class Room No. (i) ........... Sq.ft. each (iii) ......... Sq.ft. each
(ii) .......... Sq.ft. each (iv) ......... Sq.ft. each
2. Multipurpose Hall (i) ........... Sq.ft. each
3. Library-cum-Reading room (i) ........... Sq.ft. each
4. ICT Resource Centre (i) ........... Sq.ft. each
5. Psychology Resource Centre (i) ........... Sq.ft. each
6. Art and Craft Resource Centre (i) ........... Sq.ft. each
7. Health and Physical Education Resource Centre (i) ........... Sq.ft. each
8. Science and Mathematics Resource Centre (i) ........... Sq.ft. each
9. Principal’s office (i) ........... Sq.ft. each
10. Staff Room (i) ........... Sq.ft. each
11. Administrative Office (i) ........... Sq.ft. each
12. Girl’s Common Room (i) ........... Sq.ft. each
13. Seminar Room (i) ........... Sq.ft. each
14. Canteen (i) ........... Sq.ft. each
15. Separate Toilet Facility for Boys and Girls (i) ........... Sq.ft. each
16. Parking Space (i) ........... Sq.ft. each
17. Store Room (two) (i) ........... Sq.ft. each
(ii) ........... Sq.ft. each
18. Multi Purpose Play Field (i) ........... Sq.ft. each
19. Open space for additional accommodation
20. Total Build up area in the Building...................................Sq.ft.
21. Provision of Hostel if any yes/no
Residential/non-residential

Note:
1. In case the institution is running more than one recognized teacher education programme, the infrastructure details as per above format is required to be filled in showing the exact infrastructure facilities provided/earmarked for the existing teacher education programme as per provisions of the NCTE Act, Rules & Regulations. It may be noted that the institutions while furnishing the above infrastructure details shall ensure that the same are as per the provisions of the NCTE Act, Rules & Regulations. Likewise for Instructional and other facilities the institution shall go through the provisions of the relevant NCTE Rules & Regulations and norms & standard there under and make arrangements accordingly.

9. Quality of construction
Packa (RCC) …………………YES………………………………
(As per building standards)
Kacha …………………NO…..……………………………
Asbestos ……………………NO….……………………………
Tin roof …………………NO………………………………
Plastering .……………… …YES……………………………
Painting ……………… YES……………..……..
Flooring ……………… YES….………………..
Wood Work ……………… YES………………..…
Ventilation ……………… YES…………………
Light ……………… YES…………………
Boundary wall ………………YES…………..………

10. The hostel facilities for Girls and Boys provided by the institution along with the staff residential quarters are not included in the area for the institution. These facilities are separate
(Yes).

11. The building completion certificate issued by Pramukh, Khetra Panchayat, Khandoli,Agra Counter signed by J.E.,R.E.S.,AGRA for Plot No. . 520 /khata No./khesra No. 664reflecting total land area 31260 Sqm Total Built up area2195 Sqm The building is complete in the form of a permanent structure
(Yes).

12. There is no temporary structure or asbestoses roofing, even in case of structure in addition to the prescribed built up area.
(Yes).

13. The institution undertake that the building of the institution has been constructed in view the provision of the standard by-laws of the building construction as per the Bureau of Indian Standards and the same is fully safe and structurally sound having load bearing capacity as per latest Indian Building standards and the same is safe & secure to run the teacher training course. (copy of the certificate is enclosed Annexure-09).
(Yes).

14. The safeguard against fire hazard has been provided in all parts of the building.
(Yes).

15. Electricity and safe drinking water facility has been provided by the institution.
(Yes).

16. The institutional campus, building, furniture etc. is barrier free.
(Yes).

17. The institutional campus, building furniture is disabled friendly as per the persons with disability (PWD) and of the Govt of India
(Yes).
18. That the institution undertaken that the no other institution/school is running in the institution building meant for running teacher education programme
(Yes).

19. If the institution is running other programme/school in the same building meant for running teacher education programme, the course wise details be given as under:-

(i) Land & built up area details N.A.
Sl.No. Details required to be submitted Area in sq. meters
1. Total land area available with the institution
2. Total built up area of the institution
3. Land area available for teacher education programme
4. Built up area available for teacher education programme
5. Land area available for other programme being run by the institution
6. Built up area available for other programme being run by the institution

(ii) Course/programme wise details to be submitted by the institution
Sl.No. Name of the programme/school Land area Built up area

That the institution also sworn & undertake that it has obtained the required permission from the competent authority for running various other programmes in addition to the teacher training programme and the institution is having requisite land & built up area earmarked for running the existing/proposed teacher education programme is as per the provisions of the NCTE Act, Rules & Regulations.
N.A.
IV. Information relating to appointment of requisite staff (in case of existing teacher education institutions)
(i) The institution has appointed the requisite staff for the existing teacher education programme on the basis of recommendation of the Selection Committee constituted as per the policy of the UGC/the affiliating University/Affiliating Body.
N.A.

(ii) All appointments are on full-time and regular basis except those specified as part-time as per the NCTE norms. The academic staff of the institution (including part-time staff) is paid salary in such scale of pay as prescribed by the UGC/University/affiliating body from time to time through account payee cheque or as per advice into the bank account of employee specially opened for the propose. The supporting staff shall be paid as per the UGC/State Government/Central Government pay scale structure.
N.A.

(iii) The management of the institution shall discharge the statutory duties relating to pension, gratuity, provident fund, etc for its employees. The institution shall follow all the norms of the NCTE as amended from time to time.

N.A.
(iv) The requisite details of staff as per the prescribed format has been uploaded in the website of the institution
N.A.
V. FINANCE
The details of the FDRs towards Endowment Fund & Reserve Fund are mentioned as under:-

Details of Endowment Fund

5 Lakh Shreyas Gramin Bank ,Murhi Chauraha,
Jalesar Road Agra Dt 22/09/2010_____________
____________________________________________

Derails of Reserve Fund

3 Lakh Shreyas Gramin Bank ,Murhi Chauraha,
Jalesar Road Agra Dt 22/09/2010_____________
Annexure-10_________________________________

That the institution has uploaded the audited balance sheet/accounts of the institution in the website of the institution.
Yes

VI. LIST OF ENCLSOURES UPLOAED BY THE INSTITUTOIN IN SPPORT OF THE ABOVE STATEMENT

That the institution has uploaded the following requisite details in support of the details as asked at I to V above as per annexure given below in the website of the institution:-
Sl.No. Name of the supporting document uploaded in the institution website. Annexure No.
1. Resolution of Society Management Committee 01
2. List of Members of Society Management 02
3. Letter of Registrar “Not for Profite” 03
4. Photocopy of PAN Card 04
5. Copy of Registered Deed 05
6. Copy of order for mutation 06
7. Copy of Land Use Certificate 07
8. Copy of Building Plan Approval Letter 08
9. Copy of FDR for Endowment Fund 09
10. Copy of FDR for Reserve Fund 10
Note: The institution should mentioned the details and no. of requisite annexure as per the above format.

The institution also sworn and undertake that the status of the recognition of the NRC, NCTE (in the case of the existing teacher education institutions) for the existing approved teacher education programme stands as recognized as on date and there is no legal/withdrawal/appeal/section 17/section 13 case pending against the institution.
N.A.
If not, please submit the latest status of the case and detailed reasons thereof.
__________________________________________________________________________
__________________________________________________________________________

UNDERTAKING

1. That the Management of the institution undertake to comply with the provisions of the clause 8(13) of the NCTE Regulations, 2009 which provide that “whenever, there are changes in the norms and standards for a course or training programme in teacher education, the institution shall comply with the requirements laid down in the revised norms and standards immediately but not later than one year from the date of effect of the revised norms. However, the revised land area related norms shall not be applicable to the existing institutions if the same is not possible. But the required built up area shall have to be increased by them to conform to the revised norms. However, such institution snot having land area as per the revised norms, shall not be allowed to expand by way of additional course or additional intake.”
2. That the Management of the institution undertake to comply with the provisions of the clause 8(14) of the NCTE Regulation, 2009 which provide that “the institution shall make the information or documents available to the NCTE or its authorized representatives as and when required by them. Failure to produce or show any of the required documents, shall be treated as a breach of the conditions of recognition.”
3. That the Management of the institution undertake to comply with the provisions of the clause 8(15) of the NCTE Regulation, 2009 which provide that “the intuition shall maintain records or registers and other documents etc. which are essential for running of an educational institution especially those prescribed in the relevant norms and standards and guidelines or instructions or rules etc. of the Central or State or Union Territory Governments, affiliating or examining bodies.”
4. That the Management of the institution undertake to comply with the provisions of the clause 8(16) of the NCTE Regulation, 2009 which provide that “the institution shall adhere to the mandatory disclosure in the prescribed format and display up-to0date information on its Official website.”
5. The institution undertakes that it is fully aware to clause (1-B) of the NCTE Regulations, 2009 which provide that “Furnishing any wrong information or concealment of facts in the application, which may have baring on the decision making process or the decision pertaining to grant of recognition, shall result in withdrawal of recognition of the institution besides other legal action against its management; order of withdrawal of recognition shall be passed after affording reasonable opportunity of hearing through a show cause notice to the institution.”

 

Name & seal of the authorized representative of the management of the institution.
________________________
Signature with Seal
Name of the authorized representative of the society/trust running the teacher training programme.
Designation
Name of the society/trust
Office Address

The above statement of essential data sheet containing are to be duly sworn before the Notary Public/ADM/SDM or First Class Magistrate

________________________
Signature with Seal of the
Notary Public/ADM/SDM or First Class Magistrate
Name of the Notary Public/ADM/SDM or First Class Magistrate
Office Address

Note: -
(1) The information contained in the essential data format not concerned with the institution need not be filled in.
(2) As per the essential data format requirement the essential enclosures/ supportive documents must be submitted by the institution in original duly attested by the Notary Public
(3) While developing the resource centers, the institutions are advised to consult the ‘Manual for Teacher Education Institutions’ brought out by the NCTE.